Briefly describe what happens in each of the five project management processes groups(initiating, planning, executing, monitoring and controlling, and closing). What types of activities are done before initiating a project.
The life cycle of project can be broken down into five distinct phases or process groups. The Initiating process which takes place during each phase of the project include identifying key stake holders, preparing the project charter and holding project kickoff meetings. These steps in essence define and authorize a project or project phase. The Planning process includes devising and maintaining a workable scheme to ensure the project addresses the organizations needs. Steps to achieve this include holding team planning meetings, preparing team contracts, preparing scope statements, preparing work breakdown structure, preparing scheduling and cost baseline, and identifying discussing and prioritizing risks. The Executing process ensures that the plans set in the planning stage are carried out to produce the product of the project. This is done by coordinating people and other resources. This is the stage in which we also document change requests and updates to planning documents. Continuous monitoring and control is required to ensure that all the planning is done correctly and to identify variances from the project management plan so that corrective action can be taken when necessary to meet project objectives. Throughout the project there is a need to control change and monitor that the project is on time and on budget while still producing a quality deliverable. Project change requests get approved or rejected, that defect repairs are approved, and that any updates to the Project Scope and Project Management Plan are reviewed and approved. This is the process group that is ultimately responsible for approving the final deliverables of the project. The closing process formalizes acceptance of the product, service or result and brings the project or a project phase to an orderly end. After all the deliverables of the project are created, the closing process group still has to close the overall project and provide the deliverables to the customer. The inputs to this process group are the administrative and contract closeout procedures. In this process some of the key activities done here are: 1. Development of closing procedures that enable simple project closures 2. Confirmation that work was done to required standards 3. Gaining acceptance from the key stakeholders 4. hand-off of completed product to customer or stakeholders
Laying a solid foundation for the upcoming project is paramount to its success. In doing so it is good practice to several pre-installation tasks including: 1. Identify the project sponsor(investors) 2. Determine the scope ,time, and cost constraints of the project using tools like Scope statements, Gantt charts, Net present values, etc. 3. Selection of the project manager, since every project is unique in its own way 4. Develop a business case for the project. Why is it beneficial to the organization to commit to this project. 5. Meet with the project manager to review the process and expectation for managing the project. 6. Determine if the project should be divided into smaller projects. One reason for this is so that it doesn't get in the way of other ongoing projects.
Briefly describe what happens in each of the five project management processes groups(initiating, planning, executing, monitoring and controlling, and closing). What types of activities are done before initiating a project.
ReplyDeleteThe life cycle of project can be broken down into five distinct phases or process groups.
The Initiating process which takes place during each phase of the project include identifying key stake holders, preparing the project charter and holding project kickoff meetings. These steps in essence define and authorize a project or project phase.
The Planning process includes devising and maintaining a workable scheme to ensure the project addresses the organizations needs. Steps to achieve this include holding team planning meetings, preparing team contracts, preparing scope statements, preparing work breakdown structure, preparing scheduling and cost baseline, and identifying discussing and prioritizing risks.
The Executing process ensures that the plans set in the planning stage are carried out to produce the product of the project. This is done by coordinating people and other resources. This is the stage in which we also document change requests and updates to planning documents.
Continuous monitoring and control is required to ensure that all the planning is done correctly and to identify variances from the project management plan so that corrective action can be taken when necessary to meet project objectives. Throughout the project there is a need to control change and monitor that the project is on time and on budget while still producing a quality deliverable. Project change requests get approved or rejected, that defect repairs are approved, and that any updates to the Project Scope and Project Management Plan are reviewed and approved. This is the process group that is ultimately responsible for approving the final deliverables of the project.
The closing process formalizes acceptance of the product, service or result and brings the project or a project phase to an orderly end. After all the deliverables of the project are created, the closing process group still has to close the overall project and provide the deliverables to the customer. The inputs to this process group are the administrative and contract closeout procedures. In this process some of the key activities done here are:
1. Development of closing procedures that enable simple project closures
2. Confirmation that work was done to required standards
3. Gaining acceptance from the key stakeholders
4. hand-off of completed product to customer or stakeholders
Laying a solid foundation for the upcoming project is paramount to its success. In doing so it is good practice to several pre-installation tasks including:
1. Identify the project sponsor(investors)
2. Determine the scope ,time, and cost constraints of the project using tools like Scope statements, Gantt charts, Net present values, etc.
3. Selection of the project manager, since every project is unique in its own way
4. Develop a business case for the project. Why is it beneficial to the organization to commit to this project.
5. Meet with the project manager to review the process and expectation for managing the project.
6. Determine if the project should be divided into smaller projects. One reason for this is so that it doesn't get in the way of other ongoing projects.